About the Phoenix Fan Force

The Phoenix Fan Force Constitution

Rules and Regulations

Membership: All you have to do to become a PFF member is create a user account, post on the Fan Force Forum, and live in the general Phoenix area (exceptions can be made).

Dues: There are none! Becoming a PFF member is free, and as a member you will never be obligated to do or pay anything. However, some things do require money. In these events, the Treasurer will collect money on a voluntary basis. Each member can contribute as much as they feel comfortable with. The Treasurer will record who paid and what amount, so that if the total amount needed is not reached, every member who paid in will get there money back. If any funds are left over, they will be used to purchase meeting necessities (i.e. eating utensils) or saved for our next collection.

Official Meetings: Official Meetings are held on the second Saturday of every month, currently at the Atomic Comics store in Mesa , at 3:00pm. Official Meetings will be conducted in this order: the President will call to order, we will then discuss and vote on topics, then open the floor for any other business. Plates, cups and utensils will be provided by Council; bringing food to the meeting is voluntary. Generally it is a pot-luck affair; most people bring snack foods to share with everyone.

Voting: The majority of Council must be present at the Official Meeting to call votes. If a member wishes to cast a vote on a topic, but cannot attend the Official Meeting, they may Private Message the vote over the Fan Force Forum to the President before the vote is called at the Official Meeting, and the President will record and cast the vote for them. All votes will be won with a simple majority. Council positions will be voted on every six months (currently in April and October). Council members may run for consecutive terms.

Misconduct: If any person attending a PFF activity, meeting, or event acts disorderly or in a way that is disruptive, the President will attempt to rectify the situation. If the situation cannot be resolved, they may be asked to leave the meeting or event. If any person disobeys the Terms of Service on the Fan Force Forum, the Chapter Rep will warn them of the infraction and attempt to correct it if possible. If any PFF member has to be asked to leave a meeting or event, or continues to disobey the ToS after being warned by the Chapter Rep, the RSA will contact them, and their account on the Fan Force Forum may be suspended until the next Official Meeting, at which time they will be given an opportunity to plead their case to the attending members. If a ban vote is passed, that person is expelled from all meetings/events as well as the Fan Force Forum indefinitely. If the members vote to let the person remain, their Fan Force Forum account will be immediately reinstated. These same rules apply to Council members as well. Any member may request the investigation of a Council member by the RSA.

Underage Members: Anyone, regardless of age may become a member, post on the Fan Force Forum, and attend Official Meetings, but anyone under 18 years of age is required to fill out a Parent Consent Form to participate in any PFF event. You must be at least 18 years old to become a Council member.

The Council

President:
• Single point of contact for all Club related issues.
• Handles and/or coordinates all external activities. (Cons, events, ect.).
• Informs Chapter Rep of topics needed to be related to TF.N.
• Conducts Council and Club meetings.

Chapter Representative:
• Single point of contact for all Fan Force Forum issues.
• Handles communications and activities between PFF and TF.N, working closely with the RSA.
• Posts all notifications on the Fan Force Forum.
• Welcomes new members and provides all support for Fan Force Forum issues unless it requires escalation to the RSA.
• Acts as President in his/her absence.
• Provide monthly status report to the RSA.

Secretary:
• Handles and/or coordinates all internal activities (Council meetings, Official Meetings)
• Makes sure that Council is up to date on topics and information.
• Handles preparation for Official Meetings (Gathering topics from the members, securing meeting location).
• Provide monthly compiled topics report to Chapter Rep.

Treasurer:
• Single point of contact for all financial issues.
• Maintains active log of Club treasury, income, and expenditures.
• Collects all money taken along with the member's name, the amount they have paid, and the cause.
• Responsible for safe keeping of funds and necessities (i.e. eating utensils) and making sure that they are provided at meetings.
• Provide monthly financial report to President.

Historian:
• Single point of contact for collecting all pictures, clippings, flyers, and other media that serves as a record of Club activities.
• Takes and archives minutes of each Council meeting and Official Meeting, including a list of members in attendance, and voting results.
• Provide monthly minutes report to Chapter Rep.

WebMaster:
• Single point of contact for website issues.
• Updates website at least bi-weekly with materials provided by the Chapter Rep and Secretary.

*Regional Support Administrator:
• The RSA is the "face" of TFN for the Fan Force cities in their region. They are responsible for addressing any and all concerns issued by these cities. The RSA will interface directly with the Chapter Representatives to achieve these ends.
• The RSA assist's Fan Force cities in devising and helping implement Fan Force activities.
• The RSA will engage Fan Force Global Support for the escalation of all issues that cannot be directly addressed or resolved on a regional level. Situations in which this is necessary will vary.
• The RSA's vote will count as a tie-breaker in the event of a tied vote.